For therapists and counsellors
Scheduling for therapists that protects your session time
You can't answer the phone during a session, and new clients rarely leave a voicemail. Calendeur lets prospective clients book a consultation, complete intake and sign consent forms before you ever meet, with secure video sessions built in.
14-day free trial. No credit card.
What gets in the way for therapists and counsellors
Enquiries arrive mid-session
A new client reaches out at 2pm, gets voicemail and books with whoever answers first.
Intake by email is messy
Forms go back and forth as attachments, and consent signatures get lost in an inbox.
Late cancellations
A session cancelled the night before is income you can't recover.
How Calendeur helps
Booking pages, an AI receptionist and the paperwork around each appointment, in one place.
Free consultation booking
A short intro-call type that new clients can book any time, separate from paid sessions.
Intake forms that screen fit
Routing forms ask what the client is looking for and send them to the right therapist or a referral page.
Consent signed before session one
Send your consent and policies documents for e-signature as soon as a client books.
Paid sessions and deposits
Charge for sessions at booking time or send an invoice afterwards, so late cancellations are covered by your policy.
Video sessions included
Each booking can create a private video room, so there's no separate meeting link to manage.
Gentle reminders
Automatic reminders with a reschedule link reduce no-shows without awkward phone calls.
What a call sounds like
Your agent uses your business name, your services and your real calendar. You write its instructions and can test it before it takes a call.
Sample call: a new enquiry
AI agentHello, you've reached Clearwater Counselling. I'm Ava, the practice's assistant. How can I help?
CallerI'm looking for someone to talk to about anxiety. Do you take new clients?
AI agentWe do. The first step is a free 15-minute call with one of our counsellors. I have Wednesday at 6pm or Thursday at 12:30.
CallerWednesday at 6 is good.
AI agentYou're booked. I'll email a short intake form so your counsellor can prepare. You can reply to that email if anything changes.
Set up in an afternoon
- 1
Set up consultation and session types
A free intro call, standard sessions and longer first sessions, each with their own price and length.
- 2
Add intake and consent
Build an intake routing form and upload your consent document for e-signature.
- 3
Share your link
Put your booking link on your website and directory listings, and let the AI receptionist answer calls you can't.
Questions
Can clients book without seeing my whole calendar?
Yes. Clients only see open times for the session type they choose, never the details of your other appointments.
Can I charge for sessions when clients book?
Yes. Set a price on a session type to take payment at booking, or invoice after the session.
Is video included?
Yes. Bookings can include a private video room with an optional AI notetaker you can switch off.
Can the AI receptionist handle crisis calls?
It should not. Configure it to share your crisis line and transfer urgent calls to a person straight away.
Try Calendeur for therapists and counsellors
Try it free for 14 days, no credit card. Set up your booking page and AI receptionist.
Start free trialKeep exploring
For dental practices
Online booking for dental practices plus an AI receptionist that answers calls after hours, books check-ups and emergencies, and sends reminders that cut no-shows.
For medical clinics
Patient self-booking, AI phone answering for routine appointment calls, reminders and intake forms for outpatient and specialist clinics.
For law firms
Book consultations online, screen enquiries with intake forms, collect signed engagement letters and consultation fees, and answer every call with an AI receptionist.
AI receptionist
How the AI phone agent answers calls and books appointments.
Pricing
Starter, Growth and Enterprise plans. 14-day free trial.
Compare scheduling tools
How Calendeur compares with Calendly, Cal.com and others.